General Information and Logistics

Registration and background material
As you arrive in your room, you will find a welcome package that includes the following items:
– Participants’ Guide
– Map of Los Angeles
– Name tag

Participation during the Course
In order to have a fruitful and successful seminar, participants are expected to fully participate throughout the duration of the seminar. We invite and encourage everyone to ask questions and share their experiences with the rest of the group. There will be scheduled sessions in which our participants will be given the opportunity to speak about the readings and materials, as well as, about the lectures. Due to the sensitivity of the subject matter, we expect our participants to fully respect the differences that may exist in ideas and opinions.

How to use the readings
It is our hope that you will have a chance to read the curriculum before you arrive. While we have tried to choose readings that do not require extensive political and philosophical knowledge of the English language, we understand that because English is not a primary language for many of you, some readings might be difficult. Simply do your best; we appreciate your efforts. Please do your best to critically engage with the readings, because they provide a pivotal backdrop for US efforts towards social inclusion and social justice. Please feel free to record your insights and questions and note those sites in the text that strike you as analogous or contrary to your experiences in anti-discrimination work. We expect that you will come to the seminar with critical thoughts and ideas about these readings. Please contact us with any questions.

Accommodation
When in Los Angeles, all participants will be staying at the UCLA Guest House, and during the weekend they will stay at the Hostel International Santa Monica (students) and the Hotel Angeleno (scholars). As a result of our tight budget in making this seminar a reality, AAPF will be hosting students in shared rooms at the accommodations specified above. Roommate assignments will be made randomly according to sex/gender. We ask that our participants be sensitive to the needs of your roommate. Although the Forum does not expect there to be any problems resulting from roommate assignments, please do not hesitate to let us know immediately if issues or problems arise, so that we may address them in a timely and efficient manner.

The addresses for these accommodations are included below for your convenience:

UCLA Guest House
330 Charles E. Young Drive East
Los Angeles, CA 90095

HI-Los Angeles/Santa Monica
1436 Second Street
Santa Monica, CA
90401 USA
Telephone: (310) 393-9913
Fax: (310) 393-1769
Website: http://www.HILosAngeles.org
Email: reserve@HILosAngeles.org

Hotel Angeleno
170 North Church Lane
Los Angeles, California 90049
United States

Neighborhood Highlights
The area surrounding the UCLA campus is bustling with many things to do. The UCLA Guest House is located in Westwood Village, where everything is within a walking distance from one another. In Westwood Village, participants will find numerous dining options, from fast food to fine dining. In addition to dining restaurants, there are also many coffee shops and small ice cream and yogurt stores for participants to come grab a quick snack and relax in. Many of these coffee shops will also offer free wireless Internet to their customers. Additionally, the Village also offers movie theaters, drug stores and three supermarkets, including one that is open 24 hours. Participants can find more information regarding Westwood Village at the following website which includes detailed information regarding the stores and restaurants located in the Village: http://www.westwoodvillageonline.com/. The UCLA Guest House is also conveniently located nearby the cities of Santa Monica, Beverly Hills and Bel-Air.

The Hostel International Santa Monica is located in Santa Monica and the Hotel Angeleno is near the UCLA Campus.

Laundry Service
Self-service laundry is available at the UCLA Guest House. The laundry room is open from 8am to 9pm. The machines are coin-operated.

Internet
Free high speed internet will be available at all accommodation sites as well as the seminar site of UCLA School of Law. Participants will be provided with log-in information when they first arrive at the guest homes and hotel. To access the Internet on the UCLA campus, please bring your laptop on the first full day of the seminar, June 8th, in order to ensure that technicians will be able to configure your laptops to UCLA standards.

Telephone and Additional Charges
Each room will have a separate telephone available to participants. Rates amongst the different hotel for using the telephone will vary and we ask that participants know these rates before using the telephones since they will be responsible for paying these charges. In addition to telephone charges, participants will also be responsible for paying any damage charges made to the rooms, as well as charges that result from any type of room service requested. For calls, we suggest that participants download the software Skype to their computers. Contact us either to get help to download Skype or in case you do not have a computer and want to use the software to call long-distance. We will assist you in the best manner possible.

Meals
According to the travel forms submitted by participants, the staff and volunteers of the Forum considered dietary needs into account when planning the meals for this seminar.

Continental breakfast will be provided at the hotel.

Participants will be able to get breakfast at the hotel and will eat before coming to campus for the seminar. The breakfast at the accommodation sites are continental-style and will include fruit, cereal, pastries, bread, jam, coffee, juices, sporadically they will include cheeses and cold meat and other daily selections. Coffee and water will be served during the conference as well.

Lunch will be provided during the conference. At UCLA, we will have catered food from the UCLA catering department or local ethnic restaurants. The menus will be selected beforehand by the staff of AAPF, taking into consideration dietary restrictions informed by participants.

Evening snacks (light meal) are also provided by AAPF. We will have snacks for participants to choose from each day the seminar has an evening program. We are also providing a welcome dinner and a Beach sunset picnic.

Full dinners, if participants choose to have them, are the responsibility of each participant. The staff of AAPF has carefully chosen hotels in locations where there are ample amounts of nearby restaurants at good prices and are easily accessible on foot. AAPF staff members are also happy to make any dinner recommendations necessary. Additionally, hotel and guest home staff members will also help participants select dinner options at nearby restaurants and eateries.

Travel Issues
Passports and Other Documentations
All international participants of the Transnational seminar are required to have a valid passport and visa. Your passport should be valid for at least six months beyond the date you expect to return to your respective countries. International participants will also be responsible for obtaining a B-1 visa in order to participate in the seminar. Before you leave to enter the United States, please make a copy of your passport and visa in case you loose these documents while traveling. Having a copy of these documents will allow you to obtain new ones much quicker and more efficiently.

Health Insurance and Related Matters
Maintaining good health is imperative when traveling and studying overseas. It is important that students actively maintain a healthy lifestyle in order to maximize their experience abroad. Please make sure to purchase travel insurance that covers medical costs during the whole term of your stay in the United States. It is very important since there is no universal and public health care in the US and international students are not eligible to UCLA’s student coverage.

You are responsible for covering all fees incurred as a result of any accident or medical emergency which may occur while participating in the transnational seminar. Be sure to keep all receipts for medical treatment in order to file a claim upon your return to your respective countries.

Students who regularly take any medication should take an adequate supply of it to last for the entire period abroad. Students should label all medications and keep them in their original containers that clearly show the prescription. Also, make sure to bring with you every medicine you regularly use. It is also wise to bring medicine that could be helpful in the occasion of minor occurrences such as headaches, digestive problems and allergies.

Please communicate with an AAPF staff member if you are not feeling well so that we can help you immediately.

Students with Special Needs
If participants have any disability or other chronic systemic condition for which they will be seeking accommodation abroad, please advise staff of the AAPF immediately so that we can do everything at our reach to help our participants.

Money Management
Careful planning of your finances is important. Adjusting to a new currency and to the prices in a new country can produce some anxiety. Below are some money management tips to help reduce that anxiety:
* Remember that how much you spend on the program ultimately depends on the choices you make about travel, food, shopping, entertainment, etc.
* With regard to spending money, make it last the duration of your trip. Always over estimate your spending. Budget your extra food money first. If you are buying gifts or souvenirs, think about how you will transport them home.
* The exchange rates between the U.S. dollar and foreign currencies are not fixed. The rates change daily. Visit http://www.oanda.com to get a sense of how rates change.
* It is best to take a combination of a debit card and a credit card. Keep an accurate record of credit card and debit card. Make a list of phone numbers to report lost or stolen cards.
For the students in the Indian delegation, we expect the delegation leaders and/or AAPF to manage expenditures related to travel, health insurance, food, and the academic program.

* Keep in mind that your bank may charge an ATM transaction fee for each withdrawal. Check with your bank before you go and include those fees in your budget.

Participants’ Conduct

Your presence during the Transnational seminar at UCLA makes you a member of this community. Therefore, you must adhere to the University Code of Conduct. For more information regarding the University Code of Conduct, please visit the following website: http://www.deanofstudents.ucla.edu/studentconductcode.pdf

Safety Advice
Smoking
The accommodations listed above are smoke-free facilities and participants will be charged with a smoking penalty if they are found smoking within the facilities. If this occurs, participants will be directly responsible for paying the penalty.

Alcohol
Excessive drinking or drunken behavior is not acceptable in the University setting. Public drunkenness is illegal in the United States. If your consumption of alcohol becomes disruptive to your program, it is cause for immediate response.

Please remember that no place on earth is perfectly safe. Any travel carries with it certain inherent risks. In most instances, many of the trials and tribulations of travel abroad can be avoided by taking certain precautions. Please read the following safety tips before you depart for the transnational seminar.

Do your Research
Take the time to research the countries you will be visiting. You may buy an up-to-date travel guide or use the Web. A few Web sites worth visiting are:
* http://www.lonelyplanet.com
* http://www.letsgo.com

Stay in Contact
Make arrangements to contact your family periodically. Check in when you arrive to let your family know you have arrived safely. If you leave town to sightsee during free time, please let the staff of AAPF know where you are going. Always carry AAPF’s staff mobile numbers with you.

Safety on the Street Tips
* Always remain aware of your surroundings;
* Don’t use shortcuts, narrow alleys, or poorly-lit streets;
* Avoid traveling alone;
* If you are confronted, don’t fight back.
* Keep your room door locked at all times. Meet visitors in the lobby.
* Do not leave money and other valuables in your room while you are out.
* If you are staying in a hotel, use the hotel safe.
*In case of an emergency, such as a fire, call 911.

Local Weather
The summer weather in California is very hot and dry. Before you leave, we advise that you check the weather in Los Angeles in order to pack accordingly. You can check the weather online at http://www.weather.com. The zip code to enter for Los Angeles is 90024. You can also read more about California’s climate at this following website: http://www.visitcalifornia.com/AM/Template.cfm?Section=Weather&ContentID=4300

Packing Tips

Prescription medications: Remember to bring any prescription medication with you in your carry-on bag. Bring enough to last the duration of your trip. Keep medicines in their original, labeled containers. Bring copies of your prescriptions and the generic names for the drugs. If a medication is unusual or contains narcotics, carry a letter from your doctor attesting to your need to take the drug. If you have any doubt about the legality of carrying a certain drug into a country, consult the embassy or consulate of that country first.

Money: If possible bring one debit card and one international credit card;  and if possible bring about $100 dollars in U.S currency.

Passport: Pack an extra set of passport photos along with a photocopy of your passport information page to make replacement of your passport easier in the event it is lost or stolen. Leave extra copies of these items with someone at home.

Airline tickets and travel itinerary: Make sure your itinerary is in order and the name on your airline ticket matches the name on your passport. Leave a copy of your itinerary with family or friends at home in case they need to contact you in an emergency.

Cell phones: If you have a cell phone, you may be able to use your phone internationally. Please check with your cell phone provider prior to departure to learn more about rates and usage charges, which are generally pretty high. Again, AAPF recommends the software SKYPE for long-distance communications. Contact any of AAPF’s staff to know more about SKYPE.

Security: Put your name, address and telephone numbers inside and outside each piece of luggage.

For your convenience, here is a recommended, but not required, packing list containing items that you may like to bring:

Clothing
1 pair of walking/comfortable shoes (not new)
1 pair of sandals
1 pair of warm clothing for night

light and comfortable clothing for the day/sessions

1dress or one other piece of more formal attire

1 swimsuit
socks
underwear
pair of pajamas
Toiletries/Medicine
Prescription medications
(enough for the duration of
trip, in original container, pack
in carry-on bag)
Spare glasses or
contact lenses and supplies
Toothbrush/toothpaste/floss
Shampoo/conditioner
Brush/comb
Lotion
Razor
Sunscreen
Band-aids
Feminine hygiene products
Deodorant
Hand sanitizer
Course Materials
Travel Guides/Supplies
Notepads, pens, pencils
Travel Guides
Journal
Calculator
Camera, film, memory card,(optional)
batteries (optional)
Laptop (optional)
Travel Documents/Money/
Security
Travel Documents: Passport,
plane ticket, International
Money: Debit card (with four
digit PIN), credit cards,
traveler’s checks, or cash
Security: Keep copies of your
passport, plane ticket, and
prescriptions in the bottom of
your luggage; keep credit
and debit card numbers writ-
ten down in case they are lost
or stolen
What Not to Bring
Special Jewelry
Irreplaceable items
(adapted from Rick Steves’ Europe Through the
Back Door)

Communication
We highly recommend that you do not use the telephones provided by the hotels to call home since these charges are typically very high. If you have a laptop, we recommend that you download a free program called Skype which will allow you to make calls over the internet at a significantly inexpensive price. Additionally, if you download Skype at home before you leave, you will be able to use the video chat function to connect with loved ones at home at no cost. You can download the program and learn more about it here: http://www.skype.com

Another option to stay connected is through phone cards. The staff of AAPF will gladly assist anyone interested in purchasing calling cards to call home. When using a calling card, participants will need to enter the country’s calling code. For your convenience, we have listed them below:
Brazil – 55
India – 91
United States – 1

Transportation
Air Transportation
Participants are responsible for making their own travel arrangements to and from the program destination. Please schedule to fly into the Los Angeles International Airport, LAX.

Ground Transportation
Pickup from airport
AAPF staff members will pick participants up from the airport upon their arrival. In order to ensure that we will arrive to the airport at the appropriate time, please send us your flight itinerary two weeks before the Seminar so that we can coordinate the ground transportation.

During the Seminar
During the duration of the seminar, local transportation will be provided for all planned group activities. We will have access to a van that will allow us to transport participants. Participants of the seminar will be responsible for any transportation associated with their own personal activities. The major public transportation system in Los Angeles is the “Big Blue Bus” and the Culver City bus. Information regarding these two bus lines are included below:

Big Blue Bus
Participants may access the Big Blue Bus to Westwood Village at the bus stop right in front of the UCLA School of Law. Please keep in mind that this stop closes at 10pm. Another stop conveniently located nearby is on UCLA campus at Ackerman Turnaround. For more information regarding the Big Blue Bus including fares, routes, schedules and popular destinations, please visit their website at: http://www.bigbluebus.com/home/index.asp

Culver City Bus
The Culver City Bus is also another service that you may use to get around the Los Angeles area. The closest Culver City Bus stop is at Ackerman Turnaround. For more information regarding the Culver City Bus including fares, schedules, and routes, please visit http://www.culvercity.org/bus/bus.asp?sec=

In addition to bus lines, individuals can also use taxis to get around. The hotel will be able to assist participants with taxi services. For your references, we have also included below the phone numbers of the most popular local taxi services. As a safety precaution, please only step into taxis that are clearly marked and do not take rides from strangers in the area.

Taxi Companies
Independent Taxi – 1 (800) 521 – 8294
Bell Cab – 1-888-235-5222
Yellow Cab Co. – 1 (800) 829-4222

Transportation to the airport
Transportation to the airport will be arranged according to the necessities of the group. Outstanding requests such as airport transfer after the last day of the conference (16th) will not be provided. Thus, if you are planning to stay in Los Angeles after the conference, please take the time to arrange for your ride back to LAX.

Co-Founders and Senior Directors:
Kimberle Crenshaw
Luke Harris

AAPF Staff and Volunteers

Staff (please, feel free to approach any of the staff below if you have questions or concerns during the program)
Camila Morsch, AAPF Associate Director and GAAPP Co-coordinator
Phone: 1-310-825-1503
Email: morsch12@gmailcom

Julia Mello Neiva, GAAPP Co-coordinator
Phone: 1-646-457-0825
Email: juliamelloneiva@gmail.com

Cali Tran, Senior Intern

Phone: 1-310-980-0087

Email:cali.tran@ucla.edu

Pekham Pal, AAPF Summer Intern and Vassar College Ford Scholar

Mariel Villareal, AAPF Summer Intern

Paul Fraley, AAPF IT specialist and GAAPP Web Support

Volunteers and Student Coordinators:
Kolleen Duley, PhD candidate in Women’s Studies
Sophie McCoy, M.A. candidate in African American Studies

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